How to Hire Gear

The Gear Room is for club members to hire equipment, especially to facilitate running of club trips and allow members to access gear that they may not have. We have a large variety of gear for each club activity, plus books and maps for your research, a list of which can be found here.

The gear is for all club members to use, so please do take good care of it. Hire of sports specific gear for personal trips is only available after members have been on 3 outdoor club trips (social trips do not count). The Gear Room is maintained and opened regularly by volunteers gear officers. For any queries please contact us at  gear [at] roc [dot] org [dot] au.

Regular Gear Room Hours

Days Open Close
Tuesdays 18:00 19:00
Thursdays 18:00 19:00

(Closed on public holidays and between Christmas and New Year)

Opening hours are pretty reliable but are subject to change. Keep an eye on the comments section on our front page, as well as the Facebook page for updated gear room hours.

The club Gear Room is located on the RMIT City Campus in Building 42, Level 1. See the maps below for more details.

For any enquires about the gear room or gear hire you can contact the gear officers at gear [at] roc [dot] org [dot] au

A full list of gear that is available for hire can also be found by clicking on the link at the bottom of the page.

Location Map

Get Directions on Google Maps

Gear Hire Policy

  • Only club members have the privilege to hire gear
  • All hires must be recorded by gear officers
  • All hires require a deposit, hire fees and deposit are to be paid upfront in cash only
  • Gear for Club trips has priority over non-club trips
  • Camping gear is not included in club trip fees
  • Some gear may require convenor approval to hire. Please see gear list
  • Gear hire is for 1 week only. If you need more time then arrange it with gear officers by emailing gear [at] roc [dot] org [dot] au
  • If gear is being returned by someone on your behalf then gear officers must be notified in writing or deposit will not be returned.
  • Penalties may apply for late return and/or returns of gear in poor condition, eg wet, muddy, or damaged
  • Club members may not be allowed to hire when they still have overdue gear
  • The Gear Officers reserve the right to make final decisions about gear hire at their discretion.

Failing to follow this policy may result in penalties.

Updated: 22nd of March 2017 Notes: Minor edits. Added cash information.
Updated: 9th of December 2017 Notes: Improved formatting and clarification of terms.
Updated: 10th of January 2018 Notes: Revised gear policies by gear room offices 2018.

Gear Transfer Policy

  • Gear can only be transferred between trip-leaders. The procedure is as follows:
    1. Send an email to the Gear Officers at gear [at] roc [dot] org [dot] au and CC all those whom are involved, especially those who are receiving the gear.
    2. Put “ROC Gear Transfer Request” in the subject line.
    3. In the body of the email, mention whom the gear is being transferred to and enumerate the gear that is being transferred (type and quantity).
    4. Deposits must be transferred along side with the gear, this is done by giving the deposit amount from the new holder to the original holder of gear. This transfer of money needs to be mentioned in this email.
    5. If you have forgotten the deposit amount, you can find it in the email you received when you hired this gear.
    6. All gear that has been hired on a specific loan must be transferred
  • Once the transfer is processed by the gear officers then your loan will be updated and a new loan made for the person who received the gear. Until that happens you are still responsible for the gear.

Failing to follow this policy may result in penalties.